Salary Certificate Format

Salary certificate is one of the most crucial documents for any individual who has worked for a company. A salary certificate issued by the employer states the salary that his company has paid to his employee, and the period for which it has paid the salary to him. 

Whenever an employee leaves one company and joins another, he submits the salary certificate as evidence of the salary he was receiving from his previous employer. In this blog post, we will discuss what is a salary certificate and the salary certificate format. If you are an employer or HR manager, you can use this format to issue a salary certificate to your employee. 

What is a Salary Certificate?

A salary certificate is an important document which verifies an employee’s income and employment details. This certificate is required in many cases since it serves as income proof. You can use a salary certificate to show your proof of income while applying for credit cards, visa for traveling abroad, loan application, and so on. Many times, a salary certificate may also be required by an employer from the employee for providing housing allowance or vehicle loan to employee.

As an employer, you must provide salary certificates to your employees since they’ll be required to share their salary details with various banks, government agencies, etc. To maintain the reputation of your company, you must be a cooperative employer who helps out his employees and provides them with all the required documents related to their role while working under your company.

What does a Salary Certificate contain?

A salary certificate generally contains the following information:

• Employee name 

• Employee code 

• Basic salary 

• Gross salary 

• Employment status 

• Total allowances 

• Date of Joining 

• Address 

• Cost to company 

• Designation 

• Department 

• Authority Signature 

• Dearness allowance 

• House rent allowance, if any 

• Medical allowance, if any

• Special allowance, if any

• Travel allowance, if any

• Provident fund deduction, if applicable 

What is the Purpose of a Salary Certificate?

A salary certificate is important for an employee when they leave their organization and join another one for exposure and salary hike. When the new employee asks for income proof, the employee can show their salary certificate. This certificate confirms that the employee was really employed at his previous organization, and was getting a certain amount of salary for his role.

A salary certificate is also required for other purposes. When you apply for a visa for visiting another country, you need to submit a document for income proof. So, you can submit a salary certificate in this case. This certificate can also be shown to the landlord when you want to rent an apartment and house. By looking at your salary, the landlord would be able to make out whether you have enough salary to pay rent in a timely manner. Many times, a salary certificate is also needed for loan application. A bank would obviously only provide a loan to individuals who they know can repay the loan. A salary certificate would be able to help the bank to make out whether an individual can pay back the loan or not.

The Format for Salary Certificate

Here is the sample format for salary certificate issued by the employer:

“To whomsoever it may concern,

This is to certify that (Employee’s Name), living at (Employee's Address), has been working with us since (Date of Joining), as a/an (Employee’s Job Position).

His/her monthly salary is (Total Monthly Salary). This includes the following:

This certification is being issued at the employee's request for verification and other legal purposes.

Thank you.

(Issuer Name)

(Issuer Position)

(Company Seal)

(Date of Issuance)”

Is Salary Certificate and Salary Slip the same?

No, salary certificates and salary slips are different from each other. Both these documents give details about the employee’s salary but their purpose isn’t the same.

A salary slip is a document issued by the company every month. It provides the breakdown of the earnings and deductions of an employee’s monthly salary. Providing a salary slip to the employees is a legal requirement. 

On the other hand, a salary certificate is basically a document verifying an individual’s income and employment details for a specific period. Unlike a salary slip which is a mandatory document, a salary certificate is issued by the employer upon an employee’s request. 

Conclusion

Salary certificate is an employer-issued document certifying that a worker has worked for the company for a specific amount of time. It contains all important details of a person's salary, including the current salary and all deductions, such as PF, HR allowance, dearness allowance, tax deduction, etc. A salary certificate is of utmost importance since it serves as documentation of an individual’s employment history. Based on the employees’ present salary structure, they may be eligible for a salary hike in organizations. If you want to issue a salary certificate to your employee, you can use the salary certificate format mentioned in this blog post.

Author: Dushyant Sharma

Hey there, I'm Dushyant Sharma. With the extensive knowledge I've gained in past 8 years, I have been creating content on various subjects such as banking, insurance, telecom, and all the important registration and licensing processes for various companies. I'm here to help everyone with my expertise in these areas through my articles.